• - Administrative Staff
  • IN, USA
  • Full Time

Noble is seeking a highly energetic and goal-oriented candidate to fill the role of Senior Executive Assistant for our non-profit organization dedicated to serving individuals with developmental and intellectual disabilities and their families.

Reporting directly to the President and CEO, the Senior Executive Assistant provides executive-level support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the President/CEO. The Senior Executive Assistant also serves as a liaison to the Board of Directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Senior Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented.

Primary Responsibilities Include:
• Providing support to the President/CEO in a variety of areas, including coordination for Board committees;
• Completing a broad variety of administrative tasks for the President /CEO including managing an extremely active calendar of appointments; composing and preparing correspondence; and arranging detailed itineraries and agendas;
• Researching, prioritizing, and following up on incoming issues and concerns addressed to the President/CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
• Making preparations for and attending all Board of Director meetings and Committee meetings, as well as recording and distribution of minutes;
• Assisting members of the Board of Directors and Board Committees in the coordination and execution of Board activities;
• Planning and analyzing assigned projects and implementing new systems to meet corporate goals;
• Maintaining archived files, includes preparation for archiving;
• Maintaining master database and purging of old files;
• Responsible for the preparation, dissemination and safekeeping of all corporate documents and maintaining compliance with CARF (Commission on Accreditation of Rehabilitation Facilities) procedures and standards;
• Working closely with agency leadership in order to determine priorities for space utilization, office equipment and building furnishings;
• Conferring with vendors to determine product specification and arrange for purchase of equipment.

Ideal candidates will possess the following qualifications:
• Bachelor's Degree in business, public relations or related field preferred; High School Diploma or GED and three to five years of experience in a progressively responsible position with the administrative support field required.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors;
• Expert level written and verbal communication skills;
• Demonstrated proactive approaches to problem-solving with strong decision-making capability;
• Emotional maturity;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response;
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment;
• Forward looking thinker, who actively seeks opportunities and proposes solutions.



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